The system has been designed so that it can be used in a modular fashion. Those using all modules will have a system which addresses most College needs. Those who have other systems already in place may simply use the modules which they would find useful.
RMS can integrate with other software used for catering and conference, for example, to share room booking status.
Key features
- Student room booking and charging
- Manage accommodation rooms allocated to undergraduates and graduates under a termly or continuous licence and charge appropriately.
- Student room ballot and licences
- Online ballot; room choices converted to bookings later. Online viewing and acceptance of room licences.
- Student data synchronised with CamSIS
- Student data (e.g. name, nationality, USN, account number) is updated automatically from the CamSIS OBI (outbound interface). Student room booking is automatically kept up-to-date on CamSIS via the CamSIS IBI (inbound interface).
- Guest room booking and charging
- Allow college members to book guest rooms for their guests and an authorised group (i.e. porters) to accept external bookings. Apply various charges on a “per night”, “per person” and/or “per person/night” basis. Charge different rates for different rooms and preferential rates to college members.
- Meeting room booking
- Enable college members to book meeting rooms. Control when rooms are available to book, who may book them and for how long. Restrict certain groups (e.g. students) to only requesting that a room be booked.
- Conference room booking
- Reserve rooms for future events and later allocate those rooms to guests nearer the event.
- Check-in / check-out and room state~
- Record dates of actual arrival and departure. Show current state of rooms – eg occupied/vacant dirty/vacant clean/guest ready.
- Exeat management~
- Manage requests from students to leave during term-time or to stay during vacation. Apply fines for late requests or unscheduled stays and levy charges for out-of-licence stays.
- Problem reporting & management
- Enable staff and students to report problems with buildings, floors, rooms and room contents. Issue tickets to the appropriate department/person. Track progress of tickets and produce statistics on problems. Keep people informed about the progress of their reports through automated emails.
- Meter reading
- Collect meter readings using mobile devices. Calculate amount used and charge due.
- Room inspections
- Carry out end-of-term and maintenance checks, PAT testing and inventory tests (eg fire alarms) using mobile devices to collect the data.
- Inventory
- Maintain a list of contents (e.g. chairs, beds, carpets, etc.) for each room detailing the condition of each item. Require students to agree a room’s inventory before they take up occupancy of that room.
- Email
- Send emails to groups based on their role and location. For example, an email about a fire drill could be sent to all people within a particular building.
- Asset & contractor management~
- Manage the maintenance and upkeep of the college’s assets. Keep relevant documents and papers (e.g. manuals, certificates, warranties, etc.) at hand. Review maintenance history. Ensure contractors are suitably qualified and licenced.
- Package management
- Entry of packages into RMS sends automatic notification to users.
~ Planned/under development
Costs
The Colleges’ Administration Software Consortium (or “CASC”) is a trading name for the Office of Intercollegiate Services Ltd.
The charge for using RMS is calculated on student numbers and collected via the OIS levies. Please contact us for the charge applicable to your College.
Technical information
RMS is a web-based system hosted centrally by CASC. It is developed on an ASP.NET platform with Microsoft SQL Server as the back-end database.
Users log in using Raven or an ASP.NET Forms Authentication account.